Administrative drag
Duplicate entry, spreadsheet reporting, document review, and routing.
Six figures may be hiding in your operations.
Club West AI finds and implements measurable operating savings for established regional businesses. Qualified engagements target $100,000 or more annually.
- Target
- $100K+
- Client keeps
- 70%
- After month 12
- 100%
Annualized net savings
During the first year
Of the continuing savings
01
Where we look
Money already leaving the building.
The best opportunities are usually ordinary: work repeated, decisions delayed, systems disconnected, and hiring treated as the only answer.
Billing and cash timing
Quoting, invoicing, collections, intake, and payment delays.
Software and handoffs
Overlapping subscriptions, disconnected data, and manual transfers.
Labor capacity
Planned hires, overtime, manager follow-up, and key-person dependency.
02
How the partnership works
Three checkpoints. Clear economics.
The assessment determines whether a larger engagement is justified. Implementation and success fees are never assumed.
Establish the baseline
Review payroll, planned hires, vendors, software, errors, delays, and the work between departments.
Change the system
Redesign the process, configure the right tools, build what is missing, and train the people using it.
Verify the savings
Measure the result from agreed business records monthly or quarterly. No theoretical time-savings math.
What you pay, and when
The three charges do different jobs. The assessment decides whether to proceed. Implementation is approved separately. The success fee applies only to verified net savings after those costs.
Assessment$7,500
Credited against the success fee if you proceed.
ImplementationApproved first
May include Club West services, software, vendors, hardware, and internal project expenses. Every approved cost is deducted before the success fee basis is calculated.
Success fee30%
Of verified first-year net savings after approved implementation and new operating costs.
Illustrative client economics
$200,000 verified first-year net savingsAfter approved implementation and new operating costs.- Client keeps
- $140,000
- Total success fee
- $60,000
- Assessment credited
- −$7,500
What the assessment buys
A written Savings Opportunity Plan.
- Financial and operating baseline
- Sources of waste and delay
- Prioritized improvements
- Cost, risk, and dependencies
- Net-savings estimate
- Measurement and fee proposal
If there is no credible path to six figures, you keep the findings and stop there.
Review the illustrative plan03
Measurement and expectations
Agree on the math before changing the system.
The baseline, qualifying categories, records, exclusions, and review schedule are written down before implementation begins.
Before work begins
Set the baseline
Agree on qualifying savings, source records, adjustment rules, exclusions, and the review schedule.
During implementation
Name the client owners
The client provides an executive sponsor, process owners, timely records, and participation in the operating changes.
Monthly or quarterly
Review the evidence
Finance and Club West review results and adjust for volume, pricing, acquisitions, or unrelated management decisions.
At every fee review
Exclude what cannot be proved
Unsupported or disputed savings stay out of the current fee. Club West is never paid on an estimate the records cannot support.
Who it fits
Enough operational weight for the work to matter.
Strong candidates usually meet one or more of these conditions:
$5M+ in annual revenue
20+ employees
$1M+ in annual payroll
5+ administrative roles
Multiple locations or systems
Planned hiring or recurring manual work
$2–5M businesses may qualify when volume, labor cost, or administrative complexity is unusually high.
04
Before an assessment
The practical questions.
The work is detailed. The engagement should not feel mysterious.
How long does an assessment take?
Most assessments take 3–5 weeks after the required records are available. The first implementation initiatives typically take another 8–16 weeks, depending on access, integrations, and scope.
What records and access are required?
Usually payroll and staffing data, planned hires, vendor and software expenses, workflow records, error or delay data, and interviews with the people doing the work. Read-only exports are preferred when they are sufficient.
How is client information protected?
Access is limited to what the approved scope requires. Confidentiality, storage, access, and deletion requirements are agreed before records are shared; broad production credentials are not the default.
What support follows implementation?
Implementation includes training, operating documentation, stabilization, and the agreed measurement setup. Ongoing optimization or managed support can be added separately when the system warrants it.
What if the savings do not materialize?
The assessment and approved implementation work are still paid. No success fee is earned on savings that do not materialize or cannot be supported by the agreed records.
05
A sensible first step
See if the opportunity is real.
Request a short fit call. Qualified businesses move to the $7,500 assessment.
What can count as savings
Measured after new operating and implementation costs. Faster cash counts only when it reduces an agreed cost or loss.
- Software or vendor spend
- Avoided administrative hires
- Overtime, errors, and rework
- Refunds, write-offs, or losses
- Capacity replacing a documented expense
- Financing or collection costs